Zero Trust About Where You Store Content

e-Share Blog

A tough data breach this week. A sharing service ended up “sending its users shared files to the wrong people“.

The root cause could easily be a software issue, a breach in an underlying system (like a database), or some sort of hack – malware, causing clients to exfiltrate data, or perhaps an intruder doing the same.

This is why the large and regulated enterprise block many third-party services. Simply put, it’s hard to know how good their internal security is – or how good the security of the provider they purchase it from is – or how carefully they screen their employees, how thoroughly they retire old hardware, or how much insurance they really have.

And it takes a lot of time, knowledge and effort to verify anything. The average security review costs more than $10,000 and many cost an order of magnitude or more. Why not just ask a simple question:

Where do you store my company’s data, and how do maintain our control over it?

The e-Share platform was designed from the zero trust perspective to resist this type of issue by storing as little customer data as possible.

Login with Microsoft

More specifically:

  • e-Share can be configured to store no passwords, requiring login via OpenID. Employees login with their corporate account and are automatically provisioned for services per organizational policies.
     
  • All shared content and conversations are stored in your organization’s cloud file storage system – OneDrive, GoogleDrive, Dropbox or Box.
     
  • Using O365 or GSuite online, our integrations access the global address list, and all email is subject to existing organizational compliance and security processes, from 2FA to virus and malware scanning and domain/recipient blocking.

e-Share is proud to protect the data of companies with a lot of sensitive data the business requirement to share it.

Storage providers

Register for a demo anytime to learn how you can deploy e-Share and enable Secure External Collaboration for your company!

Enable External Sharing in the New Dropbox

e-Share Blog

Big news in cloud file storage this week: Dropbox is no longer a cloud file storage service. It’s now a “single workspace to organize your content, connect your tools, and bring everyone together” consisting of a desktop app, integrations with Slack, Zoom & Atlassian, and cross-silo search. It looks cool:

New Dropbox

This shift was not a surprise to industry observers. The new position is clearly the end of a years-long effort to become even more enterprise friendly. Some pundits indicated consumers might move on to other services, given the pricing. But adding best-of-breed collaboration is all about making it easy to get work done – efficiently and compliantly.

One thing you may discover, even with all the new capability – your IT department is still turning off external sharing features and guest access. Sharing a file on a Zoom meeting with outsiders may still be hilariously hard. This is because as enterprise capable as they are, most cloud services lack fine grained sharing options beyond “download” or “edit”.

e-Share - Box share options

It’s a very common discovery. Users actually lose capability as legacy point-to-point file sharing solutions are de-commissioned during the journey to cloud.

On the plus side you can add e-Share to the new Dropbox to enable secure external collaboration in just a few hours. Users can create a view-only virtual data room on-the-fly by sending an email:

e-Share - Email confidential design

e-Share has been a Dropbox partner for many years. We’re 100% integrated with their storage system and your cloud email (O365 or GSuite), and fully support SSO and auto-provisioning for your enterprise. Our Trusted Sharing links are hosted under your corporate subdomain (never e-Share’s), with your SSL certificate, so links and notifications will never be blocked.

e-Share - Smart URL

Schedule a demo on our website to see how easy it is to deploy and use along with all the new Dropbox capabilities!

Create a Virtual Data Room in One Minute

e-Share Blog

Did you know you could create a virtual data room in one minute, using the e-Share platform? 

It’s true. You can actually just send an email with attachments, and specify the “virtual data room” policy. Or use our cloud portal to do it.

e-Share - VDR email

Either way, what bliss!

As soon as you click “send” or “share”, e-Share provisions the VDR on-the-fly, then notifies all recipients using your logo, colors and sub-domain – so they won’t appear to be spam.

e-Share - Share

Access to the data room requires recipients to authenticate with their corporate account via OpenID. You van further require they use an access code, read and accept your corporate terms of use – among other sharing options.

e-Share - Share

From there, they can view, but not download your documents. They can’t even copy/paste. You can optionally allow them to edit online using Office 365 or GSuite.

They can also upload their own documents and exhibits as part of the collaboration. Those become read-only to all other participants, per policy.

Everyone you authorize can also discuss and negotiate the deal using integrated Secure Mail. Some of those conversations are more sensitive than the documents! They should never be transmitted through non-secure email infrastructure.

Learn more about Virtual Data Rooms or register for a demo anytime!