Features

e-Share’s Trusted Sharing for SharePoint application allows users to initiate their external file sharing and content collaboration from within SharePoint Online. This greatly improves the productivity of users who are accustom to managing and curating their shared files and folders within SharePoint. A fuller description of our Trusted Sharing for SharePoint app can be found here.

Every file link, web page and notification uses your subdomain, certificate, logo, colors, email addresses and terms of use so that recipients know it’s safe to share and collaborate with you. This also prevents the link blocking that otherwise occurs with your cloud file storage…especially when sharing files into highly-regulated businesses or into China.

Sharing with external parties requires finer grained controls than natively provided by your cloud storage provider. For example, online editing, but with no download rights, and dynamic watermarking of viewed & downloaded files.

These rights can be rolled up into org-defined file sharing policies that make it easy for users to comply with your data protection polices, meeting the business need to share files while not oversharing. You can optionally allow your users to override your default selections.

Note how recipients can invite others to access files shared with them. More on this below.

The individuals you share files with are often not the only ones who require access in order to meet the business need in sharing the file. For example, a business leader to whom you send an agreement may need to pull in their contracts manager. Or a private wealth client with whom you’ve shared a statement may want their accountant to have access to the same file. You can allow this re-sharing of files with no approval required of the data owner, with approval required in all cases, or with approval required only when the 3rd party is in another organization (i.e. different from the original recipient’s organization).

Files need to be shared into your organization as well. Share With Me allows outside parties to share files with your users on-demand, using your cloud file storage to receive these files. This is necessary when outside parties need to share files that are too large or too sensitive for email, or if your organization blocks incoming file sharing links, as many organizations do. View our virtual demo to see the productivity benefits of Share with Me.

Secure Conversations allows collaborators to exchange messages and comment on shared files. In many cases this communication is every bit as sensitive as the shared files and best kept outside of an email exchange. And having this exchange bound to shared documents increases the relevancy of the comments and provides useful context. Secure Conversations can be limited to a single recipient and the data owner, or opened up to all collaborators.

e-Share makes it possible to initiate, negotiate, execute and manage the entire agreement process, eliminating the need for point solutions. eSignatures can be applied to any document, from sales contracts and offer letters to financial documents and invoices.

There’s no need to fight your user’s instinct to initiate their collaborations with an email. Attachments can be converted into a link to a virtual data room that is automatically created to contain the attachment(s) and optionally allow for recipient uploads. Our Add-in for Outlook, mail flow rules in Exchange or GSuite, or your network DLP can trigger secure emails, protecting only the attachments, or additionally the email body. View our virtual demo to see how files can be easy and securely shared with external parties.

We provide a wide-range of reporting and analytics to help you understand what files are being shared with whom and how shared files are being used by recipients. Because our platform is often used to share files that are common to a large number of recipients, we also provide campaign-level reporting and analytics. Our logging and tracking capabilities include how long a recipient spends viewing each page of a shared document, allowing user engagement with the shared file to be analyzed. Learn more about the e-Share analytics and Power BI by reading our blog post.

Our support for OpenID Connect allows recipients to be authenticated using the ID provider associated with their email address. This eliminates the need for recipients to manage (and likely forget) a password to access your shared files. This greatly reduces the friction to your collaborations.