Trusted Sharing from SharePoint Online

e-Share Blog

e-Share’s Trusted Sharing for SharePoint application allows users to initiate their external file sharing and content collaboration from within SharePoint Online. This greatly improves the productivity of users who are accustom to managing and curating their shared files and folders within SharePoint, eliminating the need for them to switch to the e-Share Web Portal to perform their Trusted Sharing.

Digital Transformation at the Micro Level

Organizations are increasingly looking to optimize their business processes and use digital technologies to transform their business to achieve better outcomes for clients, employees and shareholders. With the e-Share Trusted Sharing for SharePoint application, this transformation can extend down to the external file sharing and data rooms that users routinely use to collaborate with supplier, partners and customers.

Leverage SharePoint for Shared File Storage and Sharing UX

The Trusted Sharing for SharePoint application allows users to create a Trusted Share from within SharePoint, using SharePoint’s familiar menu and a streamlined UX. And as is always the case, your shared files are only stored within SharePoint. e-Share never stores your shared files.

As with Trusted Shares created via the e-Share Web Portal, the shared files are made available to recipients, both inside and outside of your organizations, via a branded UX with access and usage rights determined by the selected sharing policy. These sharing policies are defined by your organization and can include a wide range of controls…e.g. view, edit, co-author, download, watermark, expiration, share with others, and authentication.

Once you select OK, a notification is sent to the recipients of your Trusted Share and you are given an opportunity to manage your Trusted Share via the e-Share Web Portal. Whether your Trusted Share is created using our Trusted Sharing for SharePoint application or via the e-Share Web Portal, management of your Trusted Shares is performed through the e-Share Web Portal.

How do I get the Trusted Sharing for SharePoint application?

The application will soon be available from the Microsoft AppSource and Azure Marketplace stores, for easy installation by your O365 administrator. Till then, please contact your e-Share Account Executive and Customer Success team to obtain the install package and instructions.

Visit the e-Share web site for details on use cases, success stories and product features and to request a demo.

e-Share joins the Microsoft Intelligent Security Association


e-Share, a global external collaboration software company, today announced that it has joined the Microsoft Intelligent Security Association (MISA), a coalition of independent software vendors and managed security service providers that have integrated their solutions into Microsoft’s security product ecosystem to help joint clients better defend against a world of increasing cybersecurity threats. To be considered for MISA, organizations must be nominated by Microsoft and demonstrate integrations that support the goal of improving enterprise security, compliance or identity.

e-Share’s External File Sharing and Collaboration platform integrates with Microsoft Information Protection (MIP) to ensure that business-critical external file sharing, using Microsoft Teams, Microsoft SharePoint Online, and OneDrive, is done in a secure way, using the organization’s data classification and data protection policies. This allows organizations to share more data with its clients, partners, and suppliers to drive business growth, while not compromising on security or compliance.

“The necessity to share files with clients, suppliers and partners and collaborate from a distance has never been more necessary,” says Nick Stamos, e-Share co-founder and CEO. “Our integration with Microsoft Information Protection enables e-Share to secure this file sharing based on our customer’s data classification and data protection policies in an easy, reliable and brand-safe way.”

“Microsoft compliance solutions help organizations intelligently assess risk, govern and protect sensitive data, and effectively respond to regulatory requirements,” said Hammad Raijoub, director, Product Marketing, Microsoft 365 Suite. “Members of the Microsoft Intelligent Security Association, like e-Share, offer solutions that benefit from Microsoft’s rich extensibility scenarios for compliance to adapt, extend, integrate, and accelerate member solutions for our shared customers.” 

About e-Share

e-Share is a leading provider of enterprise software solutions for file sharing and content collaboration with external parties using Microsoft 365. We enable organizations to engage their clients, partners and suppliers easily and securely using the productivity tools and workflows users are already familiar with – Teams, SharePoint Online, Outlook and OneDrive. Our solutions make customer experience and file-based workflow transformation practical through the easy, secure, and collaborative sharing of essential data with customers, suppliers and partners.

Podcast – What Is Your Microsoft O365 Data Protection Strategy?

News and Press - Background
e-Share - Videos

Podcast Episode Description

When enterprises move from a no-cloud to a cloud-first model, they quickly experience security problems with externally sharing files and collaborating with clients, partners, and other third parties. Since nearly everyone has adopted cloud-based collaboration and sharing tools in some form like Microsoft Teams, OneDrive and SharePoint Online, securing these tools and extending them to support external collaboration efforts has become a top-of-mind issue.

Listen to the Founder and CEO of e-Share, Nicholas Stamos, and the Director of Core Security Architecture for Humana, Mitchell Greenfield, explain how you can secure your data in your transition to cloud based collaboration tools right here on Episode #156 of Task Force 7 Radio.

Keep Your External Collaborations Secure and on Track with e-Share and Microsoft Power BI

e-Share Blog

In meeting the external file sharing, secure email and content collaboration needs of our clients, e-Share has always sought to leverage applications, storage and work flows our clients already have in place. The goal being to increase productivity and drive down IT costs wherever possible.

This extends to the reporting and analytics our clients require to understand what information is being shared with outside parties and how this information is being used. This visibility into how and with whom external collaboration happens allows our clients to keep their information secure and their teams on track.

Though many of our clients output e-Share event logs to Security Information and Event Management (SIEM) products like Splunk, they are always looking to better collect, analyze and act upon the untapped value of the data e-Share generates, giving them the insights to improve the productivity and security of their external collaborations. With the accelerating adoption of Office 365, Microsoft Power BI is increasingly the platform of choice to provide these insights.

e-Share has fully embraced Power BI by creating dashboards and drill down reports that present a variety of views into the e-Share audit data. These reports are hosted in e-Share’s Power BI workspace, running in Microsoft Azure, and published for secure access by our clients using their Power BI license. We can optionally output the e-Share audit data to the cloud file storage of our client’s choosing (e.g. SharePoint Online), from where they can create their own Power BI reports, using our standard report as a starting point for their work.

Power BI

In the report example above we see a high-level view of the external file sharing an organization called Bank2Trust has done. 910 files have been shared by 50 users, with those files being shared from a combination of OneDrive and SharePoint and this sharing increasing over time. A spike in activity occurs on August 4th that invites a closer look. By selecting that peak in the timeline (see the image below), the graphs are now scoped to that day alone, where I can see that the majority of that activity is attributed to file sharing done by Nikos and that these activities are mostly file updates, which are in most all cases innocuous. Note the many filters available to further drill down into the considerable detail that e-Share logs related to Trusted Share creation and usage.

Power BI

The two reports shown above provide an overview, but often times a much more detailed view into Trusted Sharing is needed. For this we provide a much more detailed report, which additionally includes the recipients of Trusted Shares, the specific files that were shared, the rights granted to the recipients, and the actions taken on these shared files by the recipients (see the image below).

Power BI

It may be interesting to look at specific user, data and action combinations to identify external sharing that is worrisome from a data protection standpoint. In the report below we’ve scoped the report to download events only. We see that the majority of recipient downloads are being performed by the recipient organization “e-Share” from Trusted Shares created by Alice. If Alice is a supply chain manager and e-Share a known supplier with an NDA, this activity is not concerning.

Power BI

If I were to be curious about the specific files involved and when the downloads occurred, scrolling down in this report yields further details (see image below). As with all of the reports, powerful filters are available to home in on the activity of specific interest.

Power BI

Trusted Share reporting and analytics via Power BI provides the visibility into how and with whom external collaboration happens so that you can keep your information secure and your collaborations on track.

Schedule a demo with us to learn more.

Visit the e-Share web site for details on use cases, success stories and product features.

e-Share Collaboration Bot Now Available in MS Teams Store, AppSource

e-Share Blog

e-Share is proud to announce that our External Collaboration Bot for Microsoft Teams is now available in the Teams Store as well as Microsoft AppSource.

In brief: very often the result of a Teams collaboration are files that need review or other use by outside parties – consultants, suppliers, even customers. With the e-Share Bot, you can securely share files and conversations from within the app – without enabling “External Guest Access” for the entire company.

e-Share’s fine grained sharing options, defined by your organization, can restrict access to view-only, require watermark with the recipient’s email and IP address for download, limit to editing online via O365 – and more. The bot even notifies share owners as recipients access content, or upload their own.

Learn more about the bot here. Or contact us to schedule a demo anytime!

External Collaboration Use Cases for Microsoft Teams WITHOUT Enabling Guest Access

e-Share Blog

Earlier this week, Microsoft Teams tweeted a terrific list of use cases for each department.

We thought we’d complement that with a set of external collaboration and sharing use cases for Microsoft Teams:

e-Share - Teams use cases external

These can be quickly and easily supported by installing e-Share’s Bot for Microsoft Teams – without enabling external guest access. Most large or regulated companies simply can’t allow external guest access. (Much as they block most cloud sharing services.) It’s too “all or nothing” without fine grained controls like automatic expiration, edit-only access, or watermarking.

After using Teams heavily for the past year at e-Share, we’ve noticed an interesting pattern. Virtually every time we need to engage with outsiders, we debate and discuss designs, objectives and requirements in Teams. It can get pretty intense.

When we finish the debate, we have to share the finished result with outsiders.

Sharing the entire discussion is not a good idea… we might well have discussed the vendors, technologies, or details of our customers. Among many potentially sensitive topics.

With the e-Share External Collaboration Bot, you just ask it to share any conversation and attachments…

MS Teams disvussion confirm

The bot can fully access e-Share’s fine grained sharing policies, as detailed in this article from last month.

Please, register for a demo to see how the bot can support these use cases for your organization!

We’d also love to hear about use cases that may be challenging, problematic or valuable to your company – feel free to submit a comment below!

e-Share Bot for Microsoft Teams Compliantly Incorporates External Parties in Collaboration

e-Share Blog

e-Share is delighted to announce availability of our new Bot for Microsoft Teams.

e-Share Bot for Microsoft Teams Compliantly Incorporates External Parties in Collaboration

The bot makes it simple and fun for employees to include external parties in collaboration, while automatically ensuring compliance with organizational security policies.

Try the Bot in the Teams Store with just a few clicks. Search for e-Share and then click on the tile to install it. (You’ll need admin privileges to install for all users.)

You can also try it out via Microsoft AppSource.

Please visit our website to learn more! Or contact us with any questions. (And if you aren’t sure what Teams is all about, try this video…)