• Use Cases

    Ad-hoc file sharing via email, browser, and Teams

    Need to share sensitive files with external parties?

    This is the core use case for e-Share...users needing to share sensitive files with outside parties as part of their day-to-day activities . In many cases the files to be shared are in the user's cloud file storage (e.g. OneDrive) or in their team's shared file storage (e.g. SharePoint). These files can be shared in-place, with no copying of files. But files can be shared from any location. If they are not already in cloud file storage, they can be shared using e-Share's Windows and MacOS client, which adds menu extensions to File Explorer and Finder respectively. In this case e-Share will automatically place the shared files in the users cloud file storage (e.g. OneDrive) and create the "Trusted Share" for the recipient(s). And our Add-in for Outlook and our Bot for Microsoft Teams allows file sharing via email attachment (attachments become links and are stored in the users cloud file storage) and from within Teams.

    Virtual Data Rooms

    Do you have a need for bidirectional file sharing or bulk files to be transferred?

    Virtual Data Rooms usually require IT to set up and configure, as is also the case with sFTP for file transfer. With e-Share a VDR can be easily initiated by even the most non-technical of users, with whatever participant rights you desire by choosing from the available org-defined file sharing policies. Plus our Secure Conversations feature allows participants to have a secure conversation around the shared content, exchanging comments and in-effect annotating the VDR contents. This conversation exists outside of an email exchange. A VDR can be set up by simply sending an email, with or without an attachment, with an appropriate sharing policy being selected using e-Share's Add-In for Outlook. In this case e-Share automatically creates a folder within the users cloud file storage to store any email attachment(s) and receive any uploaded files for the VDR participants.

    Branded portal for partner & supplier file sharing

    Need to share files with partners & suppliers?

    e-Share's Virtual Data Rooms can be stripped down (e.g. no Secure Conversations) to provide a simple but effective means to share files with partners and suppliers. Unlike sFTP, this allows controls to be place upon the shared files (e.g. watermarking if downloaded) and does not require accounts to be pre-provisioned for recipients. It also allows bi-directional file sharing outside of email, virtually free from file size constraints (i.e. OneDrive supports 100GB file sizes) with an ability to expire access at any time. And the entire recipient experience is custom branded to promote your brand and instill trust.
     

    File sharing into China & highly regulated organizations

    Are your file sharing links being blocked? They may be without you knowing.

    Because cloud file storage and sharing services, including OneDrive, SharePoint Online, Box, Dropbox and Google Drive, are often used to launch phishing attacks, many highly-security conscious organizations, especially financial institutions, block all links to these services. The Great Firewall of China is also well known to block these links. So how can your users be confident that their OneDrive links, for example, are actually accessible by the external parties they are seeking to share files with? They won't know until the outside party tells them they can't access the shared file. And often this leads to your users attaching the file to an email, giving the data away for all time and losing all ability to co-author the shared document. Because e-Share's service operates on a subdomain of your organization (e.g. share.your-org.com), the links to shared files will not be blocked...even though the file is stored in your cloud file storage. e-Share proxies recipient access to your shared files via e-Share generated links that use your subdomain, which is highly unlikely to be blocked.

    Secure email

    Do your users default to email to share files...but your secure email is being avoided?

    Though e-Share can fully satisfy compliance-driven requirements to protect both the body and attachments of emails containing regulated data, our real strength is in protecting attachments independent of the email body. The experience of our clients is that the majority of their secure emails are being triggered by the attachments, not the body of the email. But traditional secure email systems always place both the body and attachments of a secure email in a portal and behind a password that the recipient has to manage. To even determine what is being asked of them, the recipient must register to see the email body...even when it is only the attachment that is needing protection. e-Share addresses this poor user experience in two ways. First, we can protect just the attachment, allowing the recipient to see the email body and thus determine what action to take and with what urgency. Second, we can authenticate the recipient with OpenID, eliminating the need for the recipient to establish and maintain a new password. The result is far greater voluntary adoption and user satisfaction with secure email, especially to protect sensitive attachments.

    Application-driven secure document delivery

    Do you want to secure eDelivery of sensitive documents from your enterprise apps?

    All aspects of the e-Share system are accessible via our REST-ful API's, making it easy to automate the sharing of files from within your enterprise applications. The shared files are stored in the cloud storage of your choice (Azure blob storage is also an option) and made available to recipients via links contained in email notifications. Access typically requires some form of authentication, using an existing PIN or access code texted to the recipient or via OpenID. We have multiple clients sending pay slips to employees and account statements to clients from SAP and Oracle.
     

    Proxied access to the VDRs and shared folders of others

    Do you want to audit & control your user's access to VDRs and folders shared into your organization?

    Your users may be invited to join a Virtual Data Room or to access the shared folder that is controlled by an outside party. But the nature of your business may be such that this is not allowed unless there is an audit trail for regulatory purposes (e.g. Investment Banking). Because e-Share can simultaneously proxy access to Box, Dropbox, Google Drive, OneDive and SharePoint Online, we can provide an single audit log of what your users are doing within shared folders that are owned and controller by outside parties. An active program is underway to extend our support of VDRS to include Intralinks, Merrill, and other VDRS that frequently used.
     

    Securely enabling emerging market growth

    Do you need greater control over data shared into emerging markets, such as China and Russia?

    The normal tension between facilitating work and securing data is significantly increased when executives or other employees travel to, or operate within, emerging markets. In these instances, local governments may control infrastructure through which intellectual property theft could be facilitated or malware could be distributed. Many e-Share clients are specifically using e-Share to secure files shared with in-market vendors. This ranges from procurement sending RFPs to prospective suppliers, financials shared with auditors, and employee data shared with payroll providers. Key to this use case is the ability to share information, without giving data away (e.g. online viewing and editing, with no right to download). Also important is the reliability of the links to shared files...i.e. there is no link blocking, even by the Great Firewall of China.
  • To learn more about e-Share's products & services please schedule a demo!

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This Privacy Policy provides our policies and procedures for collecting, using, and disclosing user information. Users can access the e-Share (also doing business as nCrypted Cloud LLC) software and service (the “Software and Service”) through our web site www.e-share.us (the “Site”), applications on devices, through APIs, and through third-parties. A “Device” is any computer used to access the e-Share Software and Service, including without limitation a desktop, laptop, mobile phone, tablet, or other consumer electronic device. This Privacy Policy governs your access of the e-Share Software and Service, regardless of how you access it, and by using our Software and Service you consent to the collection, transfer, processing, storage, disclosure and other uses described in this Privacy Policy. All of the different forms of data, content, and information described below are collectively referred to as “information”.

 

The Information We Collect and Store

We may collect and store the following information when running the e-Share Software and Service:

 

Information You Provide to e-Share

When you register an account, we collect some personal information, such as your name, and email address. You may also ask us to import your contacts by giving us access to your third-party services (for example, your email account). When you invite others to join e-Share by using our referral page, we send them a one-time email for that referral. You may also provide us with your contacts’ email addresses when sharing folders or files with them. We may also receive Personal Information (for example, your email address) through other users, for example if they have tried to share something with you or tried to refer e-Share to you.

 

Automatically Collected Information

We automatically receive certain types of information when you interact with our Web pages, services and communications. For example, it is standard for your Web browser to automatically send information to every Web site you visit, including ours. That information includes your computer’s IP address, access times, your browser type and language, and referring web site addresses. We may also collect information about the type of operating system you use, your account activity, and files and pages accessed or used by you.

 

Log Data

When you use the Software and Service, we automatically record information from your Device, its software, and your activity using the Software and Service. This may include the Device’s Internet Protocol (“IP”) address, browser type, the web page visited before you came to our website, information you search for on our website, locale preferences, identification numbers associated with your Devices, your mobile carrier, date and time stamps associated with transactions, system configuration information, metadata concerning your files, and other interactions with the Software and Service.

 

Use of Personal Information

In general, we use your personal information to process your requests or transactions, to provide you with information or services you request, to inform you about other information, events, promotions, products or services we think will be of interest to you, to facilitate your use of, and our administration and operation of, the web site and services and to otherwise serve you and our users. For example, we may use your personal information:

    to request feedback and to enable us to develop, customize and improve the Web site and our publications, products and services;
    to conduct marketing analysis, to send you surveys or newsletters, to contact you about services, products, activities, special events or offers from e-Share or our partners and for other marketing, informational, product development and promotional purposes;
    to send you a welcoming email and to contact you about your use of the web site and services;
    to respond to your emails, submissions, comments, requests or complaints;
    to perform after-sales services;
    to anticipate and resolve problems with our service;
    to respond to customer support inquiries, for assistance with our product and service development;
    and to inform you of updates to products and services from e-Share that better meet your needs;
    to store contacts you enter or upload into your contacts list for your private use and viewing;
    to send emails to users you invite (and contacts you invite to become users) to collaborate and access your files;
    to enable you to communicate, collaborate, and share files with users you designate;
    to contact you if you win a contest; and
    for other purposes about which we notify you.

 

Service Providers, Business Partners and Others

We may use certain trusted third party companies and individuals to help us provide, analyze, and improve the Software and Service (including but not limited to data storage, maintenance services, database management, web analytics, payment processing, and improvement of the Software and Service’s features). These third parties may have access to your information only for purposes of performing these tasks on our behalf and under obligations similar to those in this Privacy Policy.

 

e-Share Community

Our Software and Service offers publicly accessible community services such as forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. Your posts may remain even after you cancel your account. For questions about your Personal Information on our Software and Service, please contact support@e-share.us. Our Site includes links to other web sites whose privacy practices may differ from those of e-Share. If you submit personal information to any of those sites, your information is governed by their privacy statements. We encourage you to carefully read the privacy statement of any web site you visit.

 

Changing or Deleting Your Information

If you are a registered user, you may review, update, correct or delete the Personal Information provided in your registration or account profile by changing your “account settings.” If your personally identifiable information changes, or if you no longer desire our service, you may update or delete it by making the change on your account settings. In some cases we may retain copies of your information if required by law. For questions about your Personal Information on our Software and Service, please contact us support@e-share.us. We will respond to your inquiry within 30 days.

 

Security

We follow generally accepted standards to protect the information submitted to us, both during transmission and once we receive it. No method of electronic transmission or storage is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our website, you can contact us at support@e-share.us.

 

International Users Outside of The EU

This Website is controlled, operated, and administered by e-Share from its offices within the United States of America and this Policy is provided in accordance with and subject to applicable U.S. law. If you are based outside the United States and decide to access this Website or e-Share Software and Service from your location outside of the United States, you hereby consent to the transfer of your information to the United States, and its storage and use in accordance with this Policy.

 

EU-US Privacy Shield Framework

e-Share complies with the EU-US Privacy Shield Framework as set forth by the US Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries. e-Share has certified that it adheres to the Privacy Shield Principles of Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, and Recourse, Enforcement and Liability. If there is any conflict between the policies in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification page, please visit www.privacyshield.gov.

 

Privacy Shield Independent Recourse Mechanism

In compliance with the EU-US Privacy Shield Principles, e-Share commits to resolve complaints about your privacy and our collection or use of your personal information. European Union individuals with inquiries or complaints regarding this privacy policy should first contact e-Share at: support@e-share.us. If you do not receive timely acknowledgement of your complaint, or if your complaint is not satisfactorily addressed, you can also submit your complaint to Privacy Trust, an independent third party. Visit https://www.privacytrust.com/drs/e-share to file a complaint. Finally, as a last resort and in limited situations, EU individuals may seek redress from the Privacy Shield Panel, a binding arbitration mechanism.

 

Accountability For Onward Transfer

e-Share is potentially liable when transferring your Account Data, referred to in this section as “Privacy Shield Data”, to a third party. e-Share will not share your Privacy Shield Data with third parties unless you have consented to the disclosure or in those situations where we are the data processor and have been instructed to do so by the data controller. e-Share may share your data with service providers solely for the purposes of rendering service to e-Share to facilitate the rendering of service to you. nCrypted Cloudwill ensure that third parties and service providers have adequate Privacy Shield Data protection measures in place through service agreements that adhere to the EU-US Privacy Shield principles or are based on the EU Standard Contractual Clauses.

 

Enforcement And Liability

e-Share is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) to ensure compliance with the EU-US Privacy Shield principles outlined in this Privacy Policy. Under certain limited conditions, you may have the possibility of invoking binding arbitration before the Privacy Shield Panel to be created by the U.S. Department of Commerce and the European Commission.

 

Disclosure

Your personal Information may be disclosed as we believe to be necessary or appropriate in order to: (a) comply with a law, regulation or compulsory legal request; (b) respond to requests from public and government authorities; (c) protect our rights and property; (d) allow us to pursue available remedies or limit the damages that we may sustain.

 

Contacting Us

If you have any questions about this privacy policy, please contact us at support@ncryptedcloud.com.

 

Changes to This Policy

We may change this Policy from time to time. If we make any changes to this Policy, we will change the “last updated” date above. If there are material changes to this Policy, we will notify you more directly. We encourage you to check this Policy whenever you use our Web Sites and Services to understand how your personal information is used.