• Virtual Data Rooms

    e-Share.us | Virtual Data Rooms | Screen shot of Microsoft Outlook Online being used to send an email regarding "deal review" being sent outside the company with the "Virtual Data Room" policy selected

    Virtual Data Rooms (VDRs) are the ultimate secure external collaboration tool. A space where an extended team can upload and share content, then negotiate and collaborate - all securely and compliantly, with risk automatically managed per your organizational policies.

    You can create a VDR in literally one minute by sending an email. From outlook, attach the files, and specify the virtual data room policy as shown above. Or you can use our web portal:

    e-Share.us | Virtual Data Rooms | Screen shot of Trusted Sharing product showing a New Venture Proposal being sent to a gmail address with the "Virtual Data Room" policy selected

     

    e-Share takes over from there, creating the VDR on the fly.

     

    Each recipient is then sent an invitation link. From there, you can require them to register as a new user, login with their existing Microsoft or Google account, or just enter an access code. Once authenticated, they are taken directly into the data room:

     

    e-Share.us | Virtual Data Rooms | Screen shot of a VDR created on the fly. Users can view and comment on documents, as well as upload their own.

     

    Everything, including notifications, are fully re-branded with your organization's sub-domain, SSL certificate, colors, logo, terms of service and more.

     

    Each collaborator's access to the shared files can be limited using our fine-grained sharing options. For example you may limit them to a view-only experience, without the ability to download and save files elsewhere. Or, allow download, but automatically watermark copies with the recipient's email and IP address.

     

    e-Share.us | Virtual Data Rooms | Screen shot of options to operate on files in the VDR including view in Word online, show version history, and more

     

    Collaborators can use the built-in Secure Mail product to comment, negotiate and discuss project-wide issues. They can also upload new attachments. Even edit online using Office 365 or GSuite, if appropriate.

     

    e-Share.us | Virtual Data Rooms | Screen shot of VDR discussion with a recipient uploading a new file so all can view it
  • Features

    Unlimited,
    on-demand VDRs

    Literally create them in 1 minute using familiar applications like O365, GSuite or Teams

    Fully re-branded experience

    Our sharing & collaboration portal uses your sub-domain, certificate, logo, colors, legal terms and more

    Go beyond "allow" or "deny" with view and edit only, watermarking, expiration, OpenID login and more

    Automatic notifications

    Be notified instantly when recipients access, change or add content, or are unreachable for any reason

    Built-in workflows

    Review/approve external requests for expanded access or forwarding of shared content

    Multiple authentication options

    Require signup, login with OpenID, use of access codes, acceptance of terms and more

    User's adopt instantly from their current favorite tools via single sign on (SSO), automatic provisioning and more

    Use existing storage

    Collaboration content is stored in your existing cloud file storage like OneDrive, GDrive or Dropbox

    Data protection

    Automatically protect cloud content using our state-of-the-art key management and military grade encryption

    On-demand reporting

    Discover patterns in activity, adoption, sharing and risk across all users, recipients, regions and devices

    Full mobile support

    Collaborators can create and view content on the road using iOS and Android applications, available from the stores

    100% cloud

    Provision your team with e-Share in hours, with no on-premises hardware or recipient software required

  • Access & Delivery Notifications

     

    The e-Share platform tracks all activity and keeps you informed of delivery status, each recipient's access history, and more:

     

    e-Share.us | Virtual Data Rooms | Screen shot of "my shares" showing the status of notification delivery and last access by each authorized user of the virtual data room

     

    Searchable Audit Trail

     

    Every access to every file, message and share is saved in our audit trail. You can search, filter or export it for further analysis, anytime.

    e-Share.us | Virtual Data Rooms | Screen shot of audit trail log being filtered to show just the data room content
  • Benefits

    Rapid adoption

    Use existing apps including O365 and GSuite via enterprise single sign on (SSO) auto-provisioning and more

    Agile collaboration

    Unlimited on-demand VDRs maximizes potential and reduces risk when working with external parties

    Centralized management

    Compose and mandate policies in one place, enforce them everywhere, optionally allowing power users to override

    Reliable delivery

    Notifications and links use your company's domain, so they won't be blocked or quarantined

    Brand reinforcement

    Demonstrate to all collaborators that the experience is authentic, so it's safe to share information

    Improved security profile

    Enforce encryption-at-rest policies across cloud and simplify security training to focus on domain verification

  • Learn more:

  • To learn more about e-Share's products & services please schedule a demo!

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This Privacy Policy provides our policies and procedures for collecting, using, and disclosing user information. Users can access the e-Share software and service (the “Software and Service”) through our web site www.e-share.us (the “Site”), applications on devices, through APIs, and through third-parties. A “Device” is any computer used to access the e-Share Software and Service, including without limitation a desktop, laptop, mobile phone, tablet, or other consumer electronic device. This Privacy Policy governs your access of the e-Share Software and Service, regardless of how you access it, and by using our Software and Service you consent to the collection, transfer, processing, storage, disclosure and other uses described in this Privacy Policy. All of the different forms of data, content, and information described below are collectively referred to as “information”. 

The Information We Collect and Store

We may collect and store the following information when running the e-Share Software and Service: 

Information You Provide to e-Share

When you register an account, we collect some personal information, such as your name, and email address. You may also ask us to import your contacts by giving us access to your third party services (for example, your email account). When you invite others to join e-Share by using our referral page, we send them a one-time email for that referral. You may also provide us with your contacts’ email addresses when sharing folders or files with them. We may also receive Personal Information (for example, your email address) through other users, for example if they have tried to share something with you or tried to refer e-Share to you. 

Automatically Collected Information

We automatically receive certain types of information when you interact with our Web pages, services and communications. For example, it is standard for your Web browser to automatically send information to every Web site you visit, including ours. That information includes your computer’s IP address, access times, your browser type and language, and referring web site addresses. We may also collect information about the type of operating system you use, your account activity, and files and pages accessed or used by you. 

Log Data

When you use the Software and Service, we automatically record information from your Device, its software, and your activity using the Software and Service. This may include the Device’s Internet Protocol (“IP”) address, browser type, the web page visited before you came to our website, information you search for on our website, locale preferences, identification numbers associated with your Devices, your mobile carrier, date and time stamps associated with transactions, system configuration information, metadata concerning your files, and other interactions with the Software and Service. 

Use of Personal Information

In general, we use your personal information to process your requests or transactions, to provide you with information or services you request, to inform you about other information, events, promotions, products or services we think will be of interest to you, to facilitate your use of, and our administration and operation of, the web site and services and to otherwise serve you and our users. For example, we may use your personal information: 

* to request feedback and to enable us to develop, customize and improve the Web site and our publications, products and services;

* to conduct marketing analysis, to send you surveys or newsletters, to contact you about services, products, activities, special events or offers from e-Share or our partners and for other marketing, informational, product development and promotional purposes;

* to send you a welcoming email and to contact you about your use of the web site and services;

* to respond to your emails, submissions, comments, requests or complaints;

* to perform after-sales services;

* to anticipate and resolve problems with our service;

* to respond to customer support inquiries, for assistance with our product and service development;

* and to inform you of updates to products and services from e-Share that better meet your needs;

* to store contacts you enter or upload into your contacts list for your private use and viewing;

* to send emails to users you invite (and contacts you invite to become users) to collaborate and access your files;

* to enable you to communicate, collaborate, and share files with users you designate;

* to contact you if you win a contest; and

* for other purposes about which we notify you.

Service Providers, Business Partners and Others

We may use certain trusted third party companies and individuals to help us provide, analyze, and improve the Software and Service (including but not limited to data storage, maintenance services, database management, web analytics, payment processing, and improvement of the Software and Service’s features). These third parties may have access to your information only for purposes of performing these tasks on our behalf and under obligations similar to those in this Privacy Policy. 

e-Share Community

Our Software and Service offers publicly accessible community services such as forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. Your posts may remain even after you cancel your account. For questions about your Personal Information on our Software and Service, please contact support@e-share.us. Our Site includes links to other web sites whose privacy practices may differ from those of e-Share. If you submit personal information to any of those sites, your information is governed by their privacy statements. We encourage you to carefully read the privacy statement of any web site you visit. 

Changing or Deleting Your Information

If you are a registered user, you may review, update, correct or delete the Personal Information provided in your registration or account profile by changing your “account settings.” If your personally identifiable information changes, or if you no longer desire our service, you may update or delete it by making the change on your account settings. In some cases we may retain copies of your information if required by law. For questions about your Personal Information on our Software and Service, please contact us support@e-share.us. We will respond to your inquiry within 30 days. 

Security

We follow generally accepted standards to protect the information submitted to us, both during transmission and once we receive it. No method of electronic transmission or storage is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our website, you can contact us at support@e-share.us. 

International Users Outside of The EU

This Website is controlled, operated, and administered by e-Share from its offices within the United States of America and this Policy is provided in accordance with and subject to applicable U.S. law. If you are based outside the United States and decide to access this Website or e-Share Software and Service from your location outside of the United States, you hereby consent to the transfer of your information to the United States, and its storage and use in accordance with this Policy. 

EU-US Privacy Shield Framework and Swiss-US Privacy Shield Framework
e-Share complies with the EU-US Privacy Shield Framework and Swiss Privacy Shield Framework as set forth by the US Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and Switzerland to the United States. e-Share has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. You can view our current certification at the bottom of our website. If there is any conflict between the policies in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification page, please visit www.privacyshield.gov. 

Privacy Shield Independent Recourse Mechanism

In compliance with the EU-US Privacy Shield Principles, e-Share commits to resolve complaints about your privacy and our collection or use of your personal information. European Union and Swiss individuals with inquiries or complaints regarding this privacy policy should first contact e-Share at: support@e-share.us

e-Share has further committed to refer unresolved privacy complaints related to this policy to the PrivacyTrust Privacy Shield Program, a non-profit alternative dispute resolution provider located in the United States. If you do not receive timely acknowledgment of your complaint from us, or if your complaint is not satisfactorily addressed, please contact https://www.privacytrust.com/drs/e-share/ for more information and to file a complaint. 

Accountability For Onward Transfer

e-Share is potentially liable when transferring your Account Data, referred to in this section as “Privacy Shield Data”, to a third party. e-Share will not share your Privacy Shield Data with third parties unless you have consented to the disclosure or in those situations where we are the data processor and have been instructed to do so by the data controller. e-Share may share your data with service providers solely for the purposes of rendering service to e-Share to facilitate the rendering of service to you. e-Share will ensure that third parties and service providers have adequate Privacy Shield Data protection measures in place through service agreements that adhere to the EU-US Privacy Shield principles or are based on the EU Standard Contractual Clauses. 

Enforcement And Liability

e-Share is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) to ensure compliance with the EU-US Privacy Shield principles outlined in this Privacy Policy.

Under certain limited conditions, you may have the possibility of invoking binding arbitration before the Privacy Shield Panel to be created by the U.S. Department of Commerce and the European Commission. 

Disclosure

Your personal Information may be disclosed as we believe to be necessary or appropriate in order to: (a) comply with a law, regulation or compulsory legal request; (b) respond to requests from public and government authorities; (c) protect our rights and property; (d) allow us to pursue available remedies or limit the damages that we may sustain. 

Contacting Us

If you have any questions about this privacy policy, please contact us at support@e-share.us. 

Changes to This Policy

We may change this Policy from time to time. If we make any changes to this Policy, we will change the “last updated” date above. If there are material changes to this Policy, we will notify you more directly. We encourage you to check this Policy whenever you use our Web Sites and Services to understand how your personal information is used.